Executive and Operations Assistant

Core Responsibilities * Executive Administration & Schedule Management * Proactively manage complex personal and business calendars, ensuring no conflicts between corporate deadlines and personal commitments. * Act as the primary gatekeeper for emails and official correspondence, crafting professional responses that align with the brands’ sophisticated tone. * Coordinate virtual meetings and provide on-call tech support to ensure seamless collaboration. * Marketing & Brand Coordination * Serve as the Project Coordinator for Alexandrite and Isibhaho’me marketing campaigns, tracking deadlines from concept to execution. * Execute social media management: oversee content scheduling, community engagement, and basic content creation across all brand and personal accounts. * Develop high-end presentations and reports using Canva, Google Slides, or PowerPoint for stakeholders and clients. * Financial & Data Integrity * Maintain meticulous records through data entry, bookkeeping, and expense tracking (experience with QuickBooks preferred). * Conduct deep-dive market research and competitor analysis to keep the luxury brands at the forefront of the industry. * Lifestyle & Business Logistics * Manage business and personal errands, including travel arrangements and vendor follow-ups. * Anticipate needs by managing “floating” reminders and ensuring all long-term projects stay on track.